The accounting must always be continuous, complete and complete and, of course, constantly under control.
One of the most important and central tasks of building and system management is the allocation of costs and consumption on a usage basis. Most of the time, it is not the actual bill allocations that are the barrier in the commercial system. Rather, the focus must be on working efficiently without the often overwhelming volume of data being a problem, and also on allocating the data according to specific requirements. This of course requires a specialised and user-friendly system.
The solution is the CAFM accounting module
The CAFM accounting module helps you to summarise the cost centres of your facilities. It is also not a problem if these expenses come from completely different sources, be it cleaning, maintenance or energy management.
To ensure that the right cost and consumption data is received from all directions, the system is extensively complemented by interface connections. These can be used to automate the accumulation of data. The module ensures that the results are always verifiable, thus providing users with an audit-proof system.
Splitting costs and consumption has never been easier!
With speedikon® C, you can record, manage and evaluate any kind of data, even when it comes to very large volumes. Various test routines and monitoring algorithms ensure the validity and correctness of the different data, automatically. This guarantees that only the correct values are always included in the system.
The application is fully customisable, as it can be adapted to existing allocation methods thanks to flexible rule sets and computational specifications. Each rule can be modified and edited, making the application even more personalised. The calculation results are stored in so-called elements. These ensure that the data is stored in a fully audit-proof way and can be monitored at any time.
The system’s cost and consumption allocation functions are complemented by a number of interfaces that allow all relevant data to be systematically or automatically transferred from the original source systems. They are also capable of transmitting the results to subsequent systems, either for the purpose of allocating bills or for the purpose of issuing reminders.
Summary of cost centres
Methods of billing processes
A wide range of billing and allocation methods can be used to further offset costs. This is a key process, for example in energy management. Whereas in the past it was sufficient to simply allocate costs based on area codes or other factors, there is now a clear trend towards usage-based allocation.
With the help of the speedikon® C standard method, you can easily map your accounting workflows. For each invoicing period, separate invoicing elements are created, in which all necessary and up-to-date information is summarised. This information can be, for example, consumption quantities, area allocations, distribution keys or other parameters. Each of these elements will be assigned to a specific object and will be saved permanently in the system together with the calculation rules. This allows the accurate billing process to be monitored at any time.
The freely definable set of rules and the given calculation rules can be used to train really complex subdivision methods. Moreover, since we can work with multiple rule sets, we can even implement multi-step workflows.
A general billing process in the system
We will show how, within a general invoicing process, when working on a multi-level accounting workflow, what steps can be performed in the application.
The system first creates set elements from the data rows and fields using the given rule sets, and then combines the resulting elements into a billing element via another rule set. Additional rules and billing levels can be added. This could be additional surcharges, discounts, special factors, or other variables, which the application will then take into account. At the end of the whole process, i.e., after all the calculation rules have been executed, we have the finished cost item.